Scanning Documents

logo FineReader FineReader
logo Scanitto Pro Scanitto Pro
logo Scanlite Scanlite
logo VueScan VueScan
logo Nitro Pro Nitro Pro
logo PaperScan PaperScan
logo WinScan2PDF WinScan2PDF
logo CuneiForm CuneiForm
logo Readiris Readiris

Scanning software is a special application that aims to connect your computer, laptop, and scanner. It makes it possible to translate a paper document into electronic form. Such programs help to control the scanner from the monitor screen, to set the necessary tasks that need to be performed with the text. They allow you to give the necessary format and look to the document. There are paid and free applications for this, you can easily download them.

The basic functionality of scanning applications:

  • setting the resolution, color, size;
  • manual selection of a particular area;
  • the ability to form a multi-page file, so that all pages are in one document;
  • changing the order of pages by dragging and dropping with the mouse;
  • recognition of any text;
  • support of basic languages - English, Russian, Spanish, French, Italian, the more in the list, the better;
  • adjustment of brightness, contrast, and other important features.

These features are almost always needed when scanning. Depending on the type of program, they may be only basic, which are listed, or they may be advanced - border erasure, effects gallery, and so on.

All Scanning Documents in rating

FineReader is a program for recognizing text and saving the results in an electronic format (graphical or text). It is mainly used for scanning paper documents and records and displaying text on the computer screen with the ability to edit and save the result.

Pros

    • Text recognition program, assumes work with 179 languages
    • After the text has been processed, the option to save it and send it by mail or publish it on the Internet is available
    • Built-in tools for enhancing the quality of photos and images
    • Precise recognition of pdf, scans and images thanks to Abbyy OCR technology
    • Supports conversion of converted text into PDF, DOC, RTF, XLS and HTML
    • The program supports recognition of documents received from MFPs, scanners, digital cameras and even cell phones
    • Software automatically recognizes different languages in the same document
    • Useful add-ons, such as ABBYY Screenshot Reader and others
    • Document layout as well as style is saved, with the subsequent possibility of launching it through Microsoft Word, Outlook and Excel

Cons

    • Trial version of the program, has a limited validity period and reduced functionality on top of the license
    • Abbyy products require registration and are distributed with a subscription
    • It is rather difficult to edit text in the Abbyy Fine Reader, it is better to recognize it from a picture and convert it into Word
    • Conversion often "kills" the normal formatting and shifts the headers and footers of the original printed text

The modern Scanitto Pro software offers the simplicity of scanning and copying needed materials with just a click of the mouse. The program is adapted for almost all models of scanners and is compatible with most utilities. The user interface is presented in Russian and is as concise as possible and contains only the necessary working functionality.

Pros

    • Adjusting color modes (color, black/white, grayscale), resolution, and size
    • Manual scan area selection
    • Image correction functions: Descanning and garbage removal
    • Save scanned images in any of the following formats BMP, JPG, TIFF, JP2 or PNG
    • Save scanned or imported images into a multipage PDF
    • Directly copying documents from the scanner to the printer
    • Automatic page layout analysis
    • Fast recognition process with multi-core support
    • Recognition languages English, Italian, Russian, German, French, Spanish

Cons

    • Free version is valid for 30 days

Scanlite is a useful software that runs on the Windows operating system and is designed for fast scanning of a wide variety of documents. The software allows you to scan a wide variety of documents quickly and easily. The finished scans of photos, text files, and other documents can be saved in JPG or PDF format at the user's discretion.

Pros

    • Automatic scanner selection
    • Change the folder for saving your scans
    • Selecting JPEG or PDF format
    • Choice of picture color
    • Choice of image quality
    • Variety of design themes.
    • All application settings are automatically saved and will be defaulted the next time you run it
    • Takes up very little space
    • Very simple interface

Cons

    • Limited functionality

Naps2 for Windows has been designed for fast and efficient scanning of large amounts of documentation of all kinds. In addition to scanning, the software has a useful character recognition function with text search in PDF files in any of the supported languages.

Pros

    • Easy to use
    • High launch speed
    • Image processing functionality (cropping, rotating, resolution adjustments)
    • WIA, Twain drivers support
    • Adjustable utility window size
    • Quick optical device search
    • Distributed for free, requires no activation
    • Automatically adjusts optimal page view in one click
    • Preview option

Cons

    • Does not work with XP and Vista

VueScan is designed for practical and high quality scanning of various types of slides, successfully working with all film scanners and certain models of tablet devices. The developers have released several versions that are compatible with Windows, Mac and Linux operating systems. The program can be installed on devices with different technical characteristics and does not use a lot of system resources.

Pros

    • Create custom profiles
    • Adjusts the maximum color depth
    • Enhances the quality of scanned documents
    • Multiple page view option
    • Adjustment of dynamic range and gradation response
    • Save results in raw, tiff, jpeg, png, bmp and other popular formats
    • Small installation file size
    • Works with digital and film cameras
    • The software receives regular updates from the official website of the creators

Cons

    • The scanned documents will be watermarked with the developer's name before the program is activated

Nitro Pro utility is designed for full-featured work with documents in PDF format, and includes an extended package of working tools. The functionality of the program has built-in options for fast format conversion and advanced functions for information security, including document personalization. The developers have maximally simplified the management of the program for the user and creating a document from scratch is not difficult even for a novice.

Pros

    • A powerful tool that provides almost all the features you need for working with PDF files
    • You can create a new PDF document from scratch
    • Various tools for working with text, with which you can print, paste, edit, and format text
    • You can add headers, page numbers, and even watermarks
    • In addition to text, you can insert images from a file or directly from a scanner into your document
    • You can add notes and comments to a PDF file when reading or reviewing a document, highlight text in different ways, etc.
    • Helps you compare two documents and easily detect differences between them
    • Features optical text recognition
    • Convenient simple interface

Cons

    • The trial version is valid for 14 days

Powerful utility PaperScan greatly simplifies the process of scanning various documentation, as well as functionally supports TWAIN or WIA protocols, which allows you to manage the work of network scanners. The developers have made the management of program options clear with the help of "Scan Wizard", after mastering you can go directly to the "quick scan" mode.

Pros

    • The application has the function of direct printing of scanned documents
    • You can reduce the file size noticeably by using special compression technology
    • Import images and PDF files
    • Free utility supports a large number of different scanner models
    • Ability to edit scanned text files
    • While working with the scanner, you can use the options of Auto Rotate and deskew documents.
    • Filters and additional effects
    • Support for Windows 10 and earlier modifications of the platform
    • Ability to control any scanner, including network scanners (TWAIN or WIA protocols).

Cons

    • More features in the paid modification of PaperScanner Professional Edition

Every office worker who works with documents often has the need to send documents to another institution. This becomes a problem if the addressee is in another city or another country and documents are needed urgently. In such cases, the Internet is a convenient way to send data. But to do this, this document must be in digital format. Therefore, it must be scanned.

For this purpose, various scanning programs are used. WinScan2PDF is such a program. It is quite popular among different users.

Pros

    • Simple and intuitive interface
    • Weighs only a few kilobytes
    • No installation required
    • Portability
    • Text recognition is fast
    • Large language pack interface
    • Processes several pages at a time and saves them into one file with the appropriate number of pages
    • You can choose the quality of the work to be saved
    • Text recognition is fast

Cons

    • Documents are saved in PDF format only

In the era of computer technology and automation, some processes require documents in digital format. It is now a must at any enterprise or organization. Virtually everything is now being digitized. It is much more convenient because it is easier to work with a digitized document. It is easier to correct some mistakes, make changes, delete unnecessary things and add important ones. And no one can see these changes. That is why the main problem at the moment is digitization of documents. This is quite a complicated and time-consuming process. You have to type in each document manually on the computer. This is very time-consuming and labor-intensive.

Pros

    • Maintaining the original font structure
    • Ability to recognize all kinds of text documents optically
    • Capability of batch processing of different documents
    • Free program Cuneiform, provides fast and effective character and text recognition
    • Conversion of electronic graphic documents and also paper documents into an editable form.
    • Cognitive Technologies developer, periodically updates the recognition algorithms of the utility
    • User-friendly interface of Ocr Cuneiform program, has Russian language menu sections
    • Conversion of different text, graphic files and photocopies of faxes into editable file formats for Microsoft Office package
    • Adaptive content recognition

Cons

    • Cuneiform may slow down in the process of document recognition

The Readiris program offers every user a wide range of options for the optical recognition of all kinds of texts and images. Due to its wide functionality the program is successfully used by professional users. Text processing is performed in a variety of formats, including handwriting and digital images.

Pros

    • Intercepts control of scanning equipment and automatically imports scanned documents for further processing
    • Supports alphabetic and numeric characters, all punctuation marks, and special characters
    • Supports the recognition of language pairs consisting of English and Russian, Ukrainian, Bulgarian, Belarusian, etc.
    • Variety of advanced recognition options to help recognize scans and photos of poor quality
    • A separate window displays the characters that were not recognized
    • You enter unrecognized symbols, the program will remember the changes and recognize them later
    • Correction tools for scans and photos, that allow to improve the quality of images and, as a result, the result of text recognition
    • Annotations can be added to exported PDF documents, including TTS annotations (text-to-speech)
    • User-friendly user interface

Cons

    • Free trial period of only 10 days